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Privacy Policy

When you visit our website https://legally.io/uk or otherwise contact us, we receive certain information about you. In this privacy statement, we explain which data we collect, how we use it, and how we ensure that your data is stored securely. We handle your personal data with care and take security measures to protect it.

If you have questions or want to know exactly what information we have about you, feel free to contact us. We reserve the right to modify this privacy statement when necessary. Therefore, we recommend that you consult this statement regularly so that you are always aware of any changes. This privacy statement was last updated on October 1, 2024.

Table of Contents

  • When does this privacy statement apply?
  • Who uses your data?
  • From whom do we collect data?
  • How do we obtain your data?
  • Which data do we process?
  • For what purposes do we use your data?
  • How long do we store your data?
  • With whom do we share your data?
  • Where do we store your data?
  • How safe is your data with us?
  • What can you expect from us?
  • Which rules apply to this privacy statement?
  • Which cookies do we use?
  • What do we do with data from minors?
  • Do you have a question about this privacy statement?

1. Applicability
‍This privacy statement applies to all personal data we process and to all websites and domains associated with us, LegalVision B.V., including https://legally.io/. We process personal data of anyone who has contacted us in any way or visited our website—such as visitors, private and business customers, and contact persons of our partners.By personal data, we mean all information that can be directly or indirectly traced to an individual. This may include information such as your name, telephone number, IP address, customer number, or data about your online browsing behavior. For detailed information on what constitutes personal data, please visit the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

‍2. Who is responsible for processing my data?
LegalVision is responsible for the website https://legally.io/ and is therefore charged with overseeing the processing and protection of your personal data as outlined in this privacy statement. The contact details of LegalVision are:

LegalVision B.V.
Prins Hendrikkade 21E
1012 TL Amsterdam
the Netherlands
support@legally.io

3. From whom do we collect personal data?
‍We collect personal data from all individuals who have contacted us in any way or who have visited our website. This includes:

  • Visitors to our website,
  • Private customers,
  • Business customers,
  • Contact persons of our suppliers and partners.

4. How do we obtain your personal data?
‍We obtain personal data directly from you, for example when you:

  • Visit our website,
  • Create an account on our website,
  • Fill out forms on our website,
  • Contact us via email, telephone, or other channels,
  • Give permission for the use of your data by one of our partners.

5. Which personal data do we process?
‍Depending on your interaction with us, we may process, among others, the following categories of personal data:

  • Identity data: such as name and gender,
  • Contact data: such as residential or business address, delivery address, email address, and telephone number,
  • Financial data: such as payment information and other relevant financial details,
  • Document data: information required for filling in and personalizing legal documents based on your specific needs.

6. For what purposes do we use your personal data?
‍We process your personal data only for specific purposes and always in accordance with applicable privacy legislation. The processing occurs when:

  • You have given us permission: We process your personal data when you have explicitly consented to the use of your data for certain purposes.
  • For service provision and customer service: Your data enables us to provide you with optimal service as a customer, using the information to offer the most suitable services possible.
  • For internal business operations: We use your data for central administration, marketing activities, fraud prevention, and risk management. This allows us to conduct our business responsibly and transparently.
  • To comply with legal obligations: We are legally required to retain certain data, such as records for the Tax and Customs Administration.
  • For the performance of legal tasks: In specific cases, it is necessary to process personal data in order to fulfill our legal duties.
  • In emergencies: If there is an emergency in which you are unable to give consent, we may process your data to protect your safety or that of others.

7. How long do we store your data?
‍We retain your personal data as long as required by law and as long as necessary for the purposes for which we use your data. For example, if you are a customer, we retain your data for a period of seven years, as required by tax regulations. After this retention period, we only keep data for statistical purposes or to handle any complaints or legal matters. If you would like more specific information about the retention period of certain data, please contact us.

‍8. With whom do we share your data?
‍We only disclose your personal data to third parties in the following cases:

  • With your permission: If you have explicitly given us permission to share your data.
  • For our service provision: If it is necessary for our central administration, marketing activities, fraud prevention, or risk management.
  • On the basis of legal obligations: Sometimes we are required by law to share data, for example with the Tax and Customs Administration.
  • For the performance of legal tasks: In some cases, sharing data is necessary for the performance of specific legal tasks.
  • In emergencies: In an emergency in which you are unable to give consent, it may be necessary to share your data to ensure your safety or that of others.

9. Where do we store your data?
‍Your data is processed within the European Economic Area (EEA). This also means we store all your data within the EEA. In certain situations, personal data may be processed outside the EEA. The rules in some countries may not provide the same level of protection as Dutch law. To ensure that your data remains well protected even outside the EEA, we have contractual agreements with the parties handling your data. If you have questions about this, please feel free to contact us.

‍10. How safe is your data with us?
‍We have implemented extensive organizational and technical security measures to protect your data as effectively as possible against unauthorized access, loss, and misuse. Our systems and communication channels are secured in such a way that your data does not fall into the wrong hands. Access to your data is strictly limited to employees who are specifically authorized for this purpose. If you have any questions regarding our specific security methods, please contact us. When we share your data with third parties, we ensure they also exercise the same degree of care.

‍11. What rights do you have regarding your data?
‍Because we process your personal data, you have various rights concerning your data. Below is an overview of your rights and how you can exercise them:

  • Right to information: We must inform you clearly about how we process your data and what control you have over it.
  • Right of access: You may request access to the personal data we process about you at any time.
  • Right to rectification: If your data is incorrect or incomplete, you can ask us to rectify it.
  • Right to object: You have the right to object to the processing of your data, for example if you disagree with how we use your data for marketing purposes. This also applies to personalized recommendations we display on our website.
  • Right to data portability: You can request us to provide your data in a digital, transferable format to you or another organization.
  • Right to restrict processing: You can request us to temporarily limit certain data processing activities. This means that in some cases we may only store your data but not use it.
  • Right to be forgotten: You can request us to delete all the data we hold about you, provided this is legally permissible. Keep in mind that we may be required by law to retain certain data, for example for tax purposes for a period of seven years.
  • Right to file a complaint: If you are dissatisfied with how we handle your data, you can file a complaint with us or with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). As a final step, you can also appeal to the court, with the court in the place of residence of Legally.io having jurisdiction to hear your complaint.

How can you submit a request or complaint?
‍You can submit your request or complaint by sending an email to privacy@legally.io. We will process your request or complaint within 30 days. If there are multiple requests or a complex request, processing may take longer—up to 60 days. We may ask you to confirm your identity to ensure we are providing the data to the correct person.

‍12. Applicable regulations for this privacy statement
‍This privacy statement has been drawn up in accordance with the applicable legal requirements regarding data protection. The main legislation in effect is the General Data Protection Regulation (GDPR), which imposes obligations on organizations that process personal data of EU citizens. We act in compliance with this regulation and other relevant Dutch laws and regulations to ensure the protection of your personal data. This privacy statement aims to inform you clearly and fully about how we handle your personal data and what rights you have.

‍13. Which cookies do we use on our website?
‍We use cookies to optimize your experience on our website. A cookie is a small text file that is placed on your device (such as a computer or mobile phone) when you visit the website, containing information about your use of the site. You can specify which cookies we may place, with the exception of necessary cookies that are essential for the website to function.For more information about the use of cookies—including the types of cookies and their purposes—please refer to our cookie statement. In the cookie statement, you will find detailed information about the cookies we use and how you can manage your cookie settings.

‍14. How do we handle data from minors?
‍Our website and services are not specifically aimed at minors under the age of 18. If you are under 18, you are required to obtain consent from a parent or guardian to use our website and services. By visiting our website, we assume that you have obtained this consent. Should we discover that we have collected data from minors without consent, we will immediately delete this information unless we are legally required to retain it.

‍15. Questions about this privacy statement?
‍Do you have any questions, comments, or suggestions regarding this privacy statement or the way we process your personal data? Feel free to contact us by email at privacy@legally.io. We will gladly answer your questions and are here to help you further.